SAP Sales and Distribution Processing Document Flow

Document Flow in Sales
The sales documents you create are individual documents but they can also form part of a chain of inter-related documents. For example, you may record a customer‘s telephone inquiry in the system. The customer next requests a quotation, which you then create by referring to the inquiry. The customer later places an order on the basis of the quotation and you create a sales order with reference to the quotation. You ship the goods and bill the customer. After delivery of the goods, the customer claims credit for some damaged goods and you create a free-of-charge delivery with reference to the sales order. The entire chain of documents - the inquiry, the quotation, the sales order, the delivery, the invoice, and the subsequent delivery free of charge - creates a document flow or history. The flow of data from one document into another reduces manual activity and makes problem resolution easier. Inquiry and quotation management in the Sales Information System help you to plan and control your sales.

The following graphic shows how the various types of sales documents are inter-related and how data subsequently flows into shipping and billing documents.

The most frequently used transaction codes are as follows:
1. VS00 - Master data
2. VC00 - Sales Support
3. VA00 - Sales
4. VL00 - Shipping
5. VT00 - Transportation
6. VF00 - Billing

Others as follows:
At Configuration:
1. VOV8 - Define Sales documents type (header)
2. OVAZ - Assigning Sales area to sales documents type
3. OVAU - Order reasons
4. VOV4 - Assign Item categoreies(Item cat determination)
5. VOV6 - Scedule line categories
6. OVAL - To assign blocks to relevant sales documents type
7. OVLK - Define delivery types
8. V/06 - Pricing
9. V/08 - Maintain pricing procedure
10.OVKP - Pricing proc determination
11.V/07 - Access sequence

Enduser:
1. Customer Master Creation-VD01 and XD01 (for full inclu company code)
    VD02 - Change Customer
    VD03 - Display Customer
    VD04 - Customer Account Changes
    VD06 - Flag for Deletion Customer
    XD01 - Create Customer
    XD02 - Modify Customer
    XD03 - Display Customer
2. Create Other material ----MM00
3. VB11- To create material determination condition record
4. CO09- Material availability Overview
5. VL01 - Create outbound delivery with ref sales order
6. VL04 - Collective processing of delivery
7. VA11 - Create Inquiry
    VA12 - Change Inquiry
    VA13 - Display Inquiry

Sales and Distribution
Sales order / Quote / Sched Agreement / Contract
- VA01 - Create Order
- VA02 - Change Order
- VA03 - Display Order
- VA02 - Sales order change
- VA05 - List of sales orders
- VA32 - Scheduling agreement change
- VA42 - Contract change
- VA21 - Create Quotation
- VA22 - Change Quotation